Council meetings, agendas & minutes

Ordinary Council Meetings are generally held on the fourth Wednesday of each month and are open to the public.

The majority of meetings are held at the Cobram Civic Centre, Punt Road, Cobram.

Our 2020 Ordinary Council meeting dates and locations are shown below:

     Wednesday 26 February 2020 - 6pm - Cobram Civic Centre
     Wednesday 25 March 2020 - 6pm - Cobram Civic Centre
     Wednesday 22 April 2020 - 5pm - Cobram Civic Centre
     Wednesday 27 May 2020 - 5pm - Presidents Room, Numurkah
     Wednesday 24 June 2020 - 5pm - Cobram Civic Centre
     Wednesday 22 July 2020 - 5pm - Cobram Civic Centre
    
Wednesday 26 August 2020 - 5pm - Cobram Civic Centre
    
Wednesday 16 September 2020 - 5pm - Cobram Civic Centre
     Wednesday 11 November 2020 - 6pm - Cobram Civic Centre (Mayoral Election)
     W
ednesday 25 November 2020 - 6pm -  Cobram Civic Centre
     Wednesday 16 December 2020 - 6pm - Cobram Civic Centre *     

* Indicates meeting brought forward due to caretaker period or public holidays

Note: No meeting scheduled for October 2020 due to the council election. 

Governance Rules & Meeting Procedure Local Law

Governance Rules

In accordance with Section 60 of the Local Government Act 2020, each Council is required to adopt a set of Governance Rules.

Moira Shire Council adopted its Governance Rules on 26 August 2020. The rules give guidance in relation to:

  • the conduct of Council meetings
  • the conduct of meetings of delegated committees
  • the form and availability of meeting records
  • the election of the Mayor and the Deputy Mayor
  • the appointment of an Acting Mayor
  • an election period policy
  • the procedures for the disclosure of a conflict of interest by a Councillor 
  • the procedure for the disclosure of a conflict of interest by a member of a delegated committee
  • the disclosure of a conflict of interest by a member of Council staff when providing information in respect of a matter
  • any other matters prescribed by the regulations

Governance Rules - adopted 26 August 2020

Meeting Procedures Local Law 2017 

The Governance Rules override the Meeting Procedures Local Law 2017 except for the section relating to the use, regulation and control of the Council Seal which will remain operational until it is either revoked or expires.

The Local Government Act 2020 requires Council to have a Council Seal Local Law.

Meeting Procedures - Local Law 2017 

What happens at a Council Meeting?

Due to the implementation of the new Local Government Act 2020 and the adoption of the Governance Rules on 26 August 2020, our 'What happens at a Council Meeting' guide is currently being updated. 

For more information on what happens at a Council Meeting please read the Governance Rules.

Questions of Council time

Council will hold a Questions of Council time of up to 30 minutes duration at the beginning each Ordinary Council Meeting.

This is an opportunity for the general public to submit a question prior to the Ordinary Meeting and receive a response from Council in the Questions of Council time. Council meetings are recorded and broadcasted to the public, this includes community questions and responses.

Questions must be submitted in writing and received by Council no later than 5pm the day prior to the scheduled Ordinary Council Meeting. 

Tips for asking your question:

  • If you would like to provide information or background to your question, you should submit your question in advance of the meeting. The Governance Rules do not allow extended statements as part of asking a question from the floor.
  • If you have questions about rates, maintenance or progress of a project or program you don’t need to wait for a council meeting. These matters are operational and you can contact council during business hours for a response

To submit your question in advance of the meeting:

  • Use the online form below
  • Email your question to info@moira.vic.gov.au
  • By post:

    Attention: Governance department 
    Moira Shire Council
    PO Box 578
    COBRAM VIC 3643     

If you are submitting your question by email or post please ensure that it clearly states that the Council Meeting date that the question is for.

For further information about Questions of Council time refer to Section 7.1 of the Governance Rules.

Will you be attending this Council meeting to ask your question? * (required)

If your submission has been successful, you will receive an automatic response. If you do not receive this please contact Council to ensure your submission has been received.

Collection Statement

Council is collecting your personal information for the administration of your question and/or directly related purposes. Council may disclose this information to another organisation if required by legislation. Requests for access and/or correction to your personal information should be made to Council’s Privacy Officer.

You can find out more about how we use and protect your information by viewing our Privacy Statement.

 

 

 

Petitions and joint letters

Council provides the opportunity for petitions and joint letters to be presented at Ordinary Council Meetings where they are related to issues in which Council has direct interest or responsibility. 

Every petition submitted to Council must:

(a) be legible and in permanent writing;
(b) be clear and on each page the matter and action sought from council stated;
(c) not be derogatory, defamatory or objectionable in language or nature;
(d) not relate to matters outside the powers of Council; and
(e) include the names, addresses and original signatures of at least 10 people

Where a petition has been signed by less than 10 people, it will be treated as a joint letter and forwarded directly to the appropriate member of Council staff for action as an operational item.

For further information about Petitions and Joint Letters refer to Section 7.3 of the Governance Rules. 

Agendas and minutes

View minutes and agendas for the current year below. To view previous years click here.