Council meetings, agendas & minutes

Ordinary Council Meetings are generally held on the fourth Wednesday of each month and are open to the public.

The majority of meetings are held at the Cobram Civic Centre, Punt Road, Cobram.

Our 2020 Ordinary Council meeting dates and locations are shown below:

     Wednesday 26 February 2020 - 6pm - Cobram Civic Centre
     Wednesday 25 March 2020 - 6pm - Cobram Civic Centre
     Wednesday 22 April 2020 - 5pm - Cobram Civic Centre
     Wednesday 27 May 2020 - 5pm - Presidents Room, Numurkah
     Wednesday 24 June 2020 - 5pm - Cobram Civic Centre
     Wednesday 22 July 2020 - 5pm - Cobram Civic Centre
    
Wednesday 26 August 2020 - 5pm - Cobram Civic Centre
    
Wednesday 16 September 2020 - 5pm - Dancocks Room, Nathalia *
     Wednesday 11 November 2020 - 6pm - Cobram Civic Centre (Mayoral Election)
     W
ednesday 25 November 2020 - 6pm - Yarrawonga Town Hall
     Wednesday 16 December 2020 - 6pm - Cobram Civic Centre *     

* Indicates meeting brought forward due to caretaker period or public holidays

Note: No meeting scheduled for October 2020 due to the council election. 

Meeting Procedures - Local Law

The objective of the Meeting Procedures Local Law is to:

  1. regulate and control the procedures governing the conduct of meetings of the Council and of special committees appointed by the Council;
  2. regulate and control the election of the Mayor and the Chairs of any special committees;
  3. regulate and control the use of the Council’s seal;
  4. promote and encourage community participation in the local government system;
  5. provide a mechanism through its formal meeting procedure to ensure effective and efficient Council decisions are made in a manner which acknowledges the role of local government within the Australian system of Government;
  6. provide for the administration of the Council’s powers and functions;
  7. provide generally for the peace, order and good government of the municipal district.

Access the Meeting Procedures - Local Law 2017 here.

What happens at a Council Meeting?

We hold Ordinary Council Meetings each month (except January). Individual councillors cannot make council decisions – decisions must be made by the council at a council meeting.

Council decisions (resolution) are published in the meeting minutes.  The minutes are not final until they are officially confirmed at the next Council Meeting.  Unconfirmed minutes are published on our website within a week of the meeting.

For more information on what happens at a Council Meeting, please see the attached guide.

 

 

Public Question Time

The Council will hold a Public Question Time of up to 30 minutes duration at each Ordinary Meeting, to enable the members of the public to receive answers to questions previously submitted for consideration, and if the submitted questions are dealt with in less than 30 minute period, the Chair can invite questions from the floor. 

The Meeting Procedures - Local Law explains the process and types of questions that can be dealt with.

Questions must be submitted in writing and received by Council no later than 12pm midday on the day of the scheduled Ordinary Council Meeting. 

Tips for asking your question:

  • If you would like to provide information or background to your question, you should submit your question in advance of the meeting. The Local Law does not allow extended statements as part of asking a question from the floor.
  • If you have questions about rates, maintenance or progress of a project or program you don’t need to wait for a council meeting. These matters are operational and you can contact council during business hours for a response

To submit your question in advance of the meeting:

  • Use the online form below
  • Email your question to info@moira.vic.gov.au
  • By post:

    Attention: Governance department 
    Moira Shire Council
    PO Box 578
    COBRAM VIC 3643     

If you are submitting your question by email or post please ensure that it clearly states that the Council Meeting date that the question is for.

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Collection Statement

Council is collecting your personal information for the administration of your question and/or directly related purposes. Council may disclose this information to another organisation if required by legislation. Requests for access and/or correction to your personal information should be made to Council’s Privacy Officer.

You can find out more about how we use and protect your information by viewing our Privacy Statement.

 

 

 

Petitions and joint letters

Council provides the opportunity for petitions and joint letters to be presented at ordinary council meetings where they are related to issues in which council has direct interest or responsibility.

A petition is a formal written complaint or request, typed or printed without erasure, requesting Council to take action, from one or more persons and signed by one or more persons whose name and physical address appears on a page of the Petition bearing the wording of the whole of the Petition.    

 A Joint Letter is defined as a formal letter from 3 or more persons, on any subject, which is not in the formal written format of a Petition. 

A petition or joint letter presented to the Council will lay on the table until the next ordinary meeting of the Council and no motion other than to receive the petition or joint letter may be accepted by the Chair, unless the Council agrees to deal with it earlier.

Agendas and minutes

View minutes and agendas for the current year below. To view previous years click here.