You can make a request yourself, or you can authorise another person (for example, a solicitor) to make a request on your behalf.
When submitting your request, it is important you provide an accurate description of the documents to which you are seeking access. Requests must be for specific documents or groups of documents, not 'all documents' in a broad category.
The term 'document' is broad and includes written documents, whether printed or in electronic form, photographs, letters, maps, film, reports, audio and video recordings.
It is recommended you try to identify a time period and state the type of documents you want (such as reports, letters or permits). For example, 'correspondence between 1 April 2008 and 30 June 2008'.
Avoid phrases like 'all documents in relation to' and 'including, but not limited to' as these can result in your request being denied for being too broad. These terms may also result in you receiving, and being charged for, documents for which you did not intend to seek access.
Your application must:
- Be in writing;
- Clearly describe the documents to which you are requesting access;
- Be accompanied by the $29.60 application fee or evidence that you qualify to have the application fee to be waived (such as a Pension Card or Health Care Card);
- Provide evidence of your identity (such as drivers licence) if the documents you seek are about your personal affairs; and
- Include your written authorisation if a legal firm submits the request on your behalf.
We recommend you include your contact details (including telephone and email, if available) to enable us to contact you promptly if we have any queries about your application.
Please address your written request to:
Freedom of Information Officer
Moira Shire Council
PO Box 578
Cobram VIC 3643
Cheques and money orders should be made payable to Moira Shire Council. Alternatively, the application fee can be paid in person at the Moira Shire Council offices in either Cobram or Yarrawonga.
If you have any questions about the process, please contact the Councils Freedom of Information Officer.