Audit & Risk Committee
In accordance with section 53 of the Local Government Act 2020, Moira Shire Council has an Audit & Risk Committee which acts as an independent advisory Committee to Council.
Role
The primary role of the Audit & Risk Committee is to assist Council to:
- effectively manage its responsibilities in regard to internal and external financial reporting;
- manage Council’s strategic risks;
- ensure compliance with laws and regulations as well as the use of best practice guidelines; and
- manage the internal and external audit functions.
In accordance with the Audit and Risk Committee Charter, the Committee is to consist of 7 members: up to 5 external independent members and 2 Administrators nominated by Council. The Chair Administrator may substitute for an Administrator when required in order to maintain a quorum.
External members are appointed by Council following a public advertisement for an initial three year term to a maximum of six years. The term may be extended by Council for up to one year to enable an orderly rotation of the members.
The Chairperson of the Committee is appointed from the external members by Council. The Audit & Risk Committee is required to meet at least quarterly.
Audit & Risk Committee Charter
The Audit & Risk Committee Charter provides the governance framework to guide the Committee.
The current Charter was adopted on 22 June 2022 and reviews of the charter are conducted at least every two years.
Audit & Risk Committee Charter.pdf(PDF, 292KB)
Committee Members
External Independent Members
- Mr David Gunn (Chair)
- Ms Anthea Sloan
- Mr Steven Lambert
- (currently vacant)
- (currently vacant)
Council Members (Administrators)
- Administrator Graeme Emonson PSM
- Administrator Suzanna Sheed
In accordance with the Charter, Chair Administrator John Tanner AM will be an ex-officio member.
Meeting Dates
- Thursday, 15 February 2024
- Thursday, 9 May 2024
- Thursday, 18 July 2024
- Thursday, 12 September 2024
- Thursday, 17 October 2024
All Audit and Risk Committee Meetings are held at the Council Offices in Cobram and members are expected to attend in person. Virtual attendance to any Committee meetings may be approved by the Chair.
About the Meetings
Due to the nature of the work of the Audit & Risk Committee and the potential sensitivity of the material being considered the meetings of the Audit & Risk Committee are closed to the public. The Chief Executive Officer, the Director Corporate Governance & Performance, Chief Financial Officer and the Internal Auditor attend all meetings except where the Audit & Risk Committee believes the matter should be discussed privately.
Other members of Council or Council staff may be invited to attend at the discretion of the Chief Executive Officer and / or the Chairperson to advise and provide information when required. Representatives of the external auditor are invited to attend meetings considering the draft annual financial statements and results of the external audit.
Internal Audit
Council has appointed RSD Audit as the Internal Auditor, commencing in May 2024. A four year Internal Audit Plan will be developed with the Internal Auditors and will be reviewed annually by the Audit & Risk Committee and considered by Council.
An Internal Audit Plan exists to assist Council to achieve and maintain sound control over Council activities. Internal audit reports provided to Management, the Audit & Risk Committee and Council provide an independent and objective assessment of the systems and processes Council has in place but is not involved in day to day operational matters.
The Audit & Risk Committee is provided with a report each meeting on the progress made by Council to implement the agreed improvement recommendations contained in the Internal Auditor’s reports.
The Audit & Risk Committee formally reviews its own performance and the performance of the Internal Auditor each year.
External Audit
The Victorian Auditor-General has contracted Crowe (Audit and Assurance Services) to perform the external audit of Moira Shire Council.
Each year, prior to the preparation of Council’s Annual Financial Statements, the external auditors conduct an audit of Council’s financial management practices and systems and present their audit findings to the Audit & Risk Committee.